§ 46-5. Public project bidding (informal bidding).

By Board of Supervisor resolution, this County has elected to become subject to the procedures for public projects established pursuant to the Uniform Public Construction Cost Accounting Act, hereinafter referred to as the "Act", and has notified the State Controller of such election. In compliance with said Act, this section governs the selection of contractors to perform public projects pursuant to said Act, otherwise known as informal bidding procedures. All other work not exempted from informal bidding requirements shall be advertised and awarded in accordance with applicable provision of State law and County policies and procedures as provided in the Center-Led Contracting/Procurement Policies and Procedures Manual.

A.

Delegation of Duties.

1.

Pursuant to the Act, the Board of Supervisors delegates the following duties to the Director of Public Works and Road Commissioner for road fund and enterprise fund projects, and to the Purchasing Agent for all other public projects:

a.

As awarding officer, the Director of Public Works, Road Commissioner or the Purchasing Agent, whatever the case may be, shall solicit bids and award informal contracts and conduct personal property procurement according to the California Uniform Construction Cost Accounting Commission Cost Accounting Policies and Procedures Manual for public projects funded by budget units managed under the Director of Public Works or Director, General Services, respectively, and for public projects of other County departments which have engaged the Purchasing Agent to manage the design and/or construction of such projects; and

b.

The Purchasing Agent, as awarding officer, shall solicit bids and award informal contracts and conduct personal property procurement according to the California Uniform Construction Cost Accounting Commission Cost Accounting Policies and Procedures Manual for public projects not covered by subsection A.1.a.

c.

The Purchasing Agent, Director of Public Works and Road Commissioner shall maintain a list of qualified contractors, identified according to categories of work. The contractor listing shall be developed and maintained in accordance with minimum criteria determined by the California Uniform Construction Cost Accounting Commission. The list may be revised from time to time to remove inactive names or to add new names.

B.

Notice Inviting Informal Bids.

1.

All contractors on the list for the category of work being bid and/or all construction trade journals specified in the Act, or any successor statute, shall be mailed a notice inviting informal bids unless the product or service is proprietary.

2.

All mailing of notices to contractors and construction trade journals pursuant to subsection B.1., shall be completed not less than ten (10) calendar days prior to the date that bids are due.

3.

The notice inviting informal bids shall include a project description in general terms, the time and place for submission of bids, and direction on how to obtain more detailed information on the project.

C.

Award in Excess of Prescribed Limit. If all bids received are in excess of the limit prescribed by California Public Contract Code for informal contracts, the Board of Supervisors may, by adoption of a resolution by a four-fifths ( 4/5 ) vote, award the contract for an amount not to exceed the limit prescribed in California Public Contract Code to the lowest responsible bidder, if it determines the cost estimate was reasonable.

( Ord. No. 4111, § 1, 4-12-16 )